Terms of Service
These Terms govern the relationship between you and Hireproof.
These Terms of Service (“Terms”)govern the relationship between you and Hireproof Oy (“Hireproof”) regarding your use of Hireproof platform, all of itsseparate applications, content and any other services provided by Hireproofrelated to the solution (together “Services”).
The Hireproof platform is a handy SaaS tool for job interviewing that helps you run more meaningful and insightful, high-quality job interviews.
Subject to your acceptance of these Terms, you may access or use the Services. These Terms affect your legal rights and obligations, so if you do not agree to the Terms, you may not use the Services.
If you are accepting these Terms on behalf of a legal entity, you represent that you have the authority to bind that legal entity to these Terms, in which case references to “you” in these Terms mean that legal entity.
Use of Services
Subject to your compliance with these Terms, Hireproof grants to you and third parties acting on behalf of you a limited, non-exclusive, non-sublicensable, revocable and non-transferable right to access and use the Services solely for the purpose it is intended for. You may not use any part of the Services for any purpose other than the permitted use of the Services.
You may invite users conducting interviews on your behalf to the Services by providing them with a link to the Services. You are responsible for the use of Services by your employees and other end users.
Except as provided herein, you may not sell, transfer, rent or give away your right to use and access the Services. You may not use the Services if you have previously been removed from using any part of the Services by Hireproof.
By using the Services, you specifically agree that you will not:
- interfere with or disrupt the Services or servers or networks that provide the Services;
- attempt to decompile, reverse engineer, disassemble or hack any of the Services, or to defeat or overcome any of the encryption technologies or security measures or data transmitted, processed or stored by Hireproof; or
- circumvent technological measures designed to control access to, or elements of, the Services.
You may use the Services only in compliance with these Terms and all applicable laws and regulations.
Registration and account
Some parts or features of the Services require registration. When you register, you will create a personal user account with a username and password. You must provide us with correct personal and other information if such information is required and keep the information up-to-date.
You must protect your username and password against misuse and keep them personal and confidential. You are responsible for maintaining the confidentiality of the information you hold for your account, including your password, and for any and all activity that occurs under your account as a result of your failing to keep this information secure and confidential. You must promptly notify us about any unauthorized access or use. You agree that you are personally responsible for the use of your user account, and for all of the communication and activity in connection with the Service.
Without limiting any other remedies, Hireproof may suspend or terminate access to the Services or parts thereof if you fail to comply, or if Hireproof suspects such failure, with the Terms or for any actual or suspected illegal or improper use of the Services.
Certain standard version of the Services is provided free-of-charge, while the premium version of the Service (“Premium Version”)requires payment of relevant service fees before it can be accessed.
Premium Version can be purchased by an organization or legal entity on behalf of its users. The right to use the Premium Version is granted only for the users paid for and may be subject other license restrictions. Once the payment for the Premium Version has been made, the right to use the Premium Version shall be in force for the time period selected and as set out in the order.
A legally binding agreement regarding the Premium Version shall not come into force until Hireproof has accepted your offer to purchase the Premium Version by means of a separate confirmation email or other in written documentation from Hireproof. Hireproof will provide you with access to the Premium Version after we have confirmed your order by email, and you have paid the applicable fees. If your access to the Premium Version is terminated, no fees will be returned, and all accrued and unpaid fees will be charged.
Hireproof has the right to change the fees at any time and at its sole discretion. Hireproof will inform you in advance of the changes to the fees. By continuing the use of the Services or making new payments, you will be deemed to have accepted such a change in the fees. Hireproof has the right to appoint payment service providers to receive payment of fees on behalf of Hireproof.
Intellectual property rights
All rights, title and interest in and to the Services (including the related software and media), the design of the Services and associated content including text, scripts, graphics, audio, video, interactive features and the like, and the trademarks, service marks and logos contained therein (“Hireproof Material”) are owned by or licensed to Hireproof, subject to copyright and other intellectual property rights under Finnish and foreign laws and international conventions. Except as expressly provided in the Terms, Hireproof does not grant any express or implied rights to use Hireproof Material. Any feedback you provide in relation to the Services shall be deemed to be non-confidential and Hireproof shall be free to use such feedback on an unrestricted basis.
The Services may allow you to submit content to the Services. This content includes but is not limited to, messages, interview questions, and other documents. When you submit content to the Services, you are solely and entirely responsible for content you upload, transmit, store or otherwise make available through the Services, and you agree not to submit any unlawful content, content violating any intellectual property rights, content containing any viruses or harmful code or otherwise inappropriate content. This responsibility continues even if you stop using our Services. You agree to indemnify us if any third party takes action against us in relation to the content you submit.
As between you and us, you retain all intellectual property rights and title to the content you submit to the Services. When you submit content to the Services, you grant Hireproof a worldwide, perpetual, fully paid up and unlimited license to use, store, reproduce, modify, create derivative works, distribute and otherwise utilize such content for the purpose of providing the Services, and the right to assign such rights. You represent and warrant that you have the legal right to grant these rights to Hireproof; please make sure you have all the necessary rights to grant Hireproof this license to the content you submit to the Service.
You accept that Hireproof may use the content provided by you, such as interview questions, to improve and develop its Services, provided any content will be anonymized or aggregated before such content is distributed or published. Additionally, Hireproof may collect anonymized transaction and analytics data through the use of the Services, and to use such anonymized data to optimize, improve and develop the Services.
Each party may be given access to Confidential Information of the other party in order to perform its obligations under this Agreement. “Confidential Information” includes all information of the other party, that is either designated as confidential or should reasonably be understood to be of confidential nature. Content provided by you to the Services shall be considered as Confidential Information of you, excluding anonymized or aggregated content.
Confidential Information shall not be deemed to include information that: a) is or becomes publicly known other than through any act or omission of the receiving party; b) was in the receiving party's lawful possession before the disclosure; c) is lawfully disclosed to the receiving party by a third party without restriction on disclosure; d) is independently developed by the receiving party, which independent development can be shown by written evidence; e) is required to be disclosed by law, by any court of competent jurisdiction or by any regulatory or administrative body; or f) is anonymized or aggregated content.
The receiving party shall hold Confidential Information in confidence and not make Confidential Information available to any third party or use Confidential Information for any purpose other than for the purposes set out in these Terms. The receiving party shall take all reasonable steps to ensure that Confidential Information to which it has access is not disclosed, distributed or used by its employees or agents in violation of the terms of this Agreement.
This section shall survive termination of these Terms and continue in force for a period of three (3) years after the termination of these Terms.
Third-party services and terms
The Services may contain links to websites operated by third parties or feature content which is made available by third-party service providers and enable you to access and use certain third-party services. Use of any websites operated by third parties, third-party services and/or content in third-party services shall be, in addition to these Terms, subject to the relevant third-party service provider’s terms and conditions applicable to use of such third-party services or the applicable license(s) under which any such content is made available.
Security and personal data
Hireproof takes appropriate measures to prevent unauthorized access to, improper use of and the reasonable accuracy of any processed personal data. Hireproof uses various technologies and protocols to ensure high security standards. Any data that is stored on Hireproof servers is not generally available to the public. However, the use of internet services always includes security risks. You are always liable for all your own equipment, internet connectivity and software as well as that they do not cause harm to Hireproof and/or third parties.
In addition, the Data Protection Appendix attached to these Terms shall apply when Hireproof acts as a processor with respect personal data included in the content you submit to the Services and processes such personal data on your behalf.
Support and changes
We use reasonable efforts to ensure that the Services is available 24 hours a day 7 days a week, but we cannot promise that access to the Services will be uninterrupted or error free. There may be occasions when access to the Service is interrupted due to e.g. regular maintenance.
Free support assisting in the use of Services is provided, at our sole discretion and without any warranties or service level guarantees for response times, by chat service incorporated in the Services.
Hireproof may change the Services by adding, modifying or removing any features or functionalities. We may also stop providing parts of, or the whole of, the Services. We may also create new operating guidelines, limitations or terms applicable to the Services at any time.
Limitation of liability
To the maximum extent permitted by applicable law and except as explicitly provided in these Terms, Hireproof makes no warranty or representation, either expressed or implied with respect to the Services, their correctness, quality, performance, non-infringement or fitness for a particular purpose. As a result, the Services are provided “as is” and “as available” and you are assuming the entire risk as to their quality and performance. Hireproof does not warrant that the Service will be uninterrupted or error-free.
Hireproof shall not be liable for any direct, indirect, incidental, special or consequential damages, lost profits, data or for business interruption arising out of the use of or inability to use the Services, even if Hireproof has been advised of the possibility of such damages. In no event shall Hireproof be liable to you for any damages, losses or costs in an amount exceeding the amount you paid to Hireproof under these Terms or EUR 100.00, whichever is greater.
You understand and acknowledge that Hireproof will not be liable for any network-related problems attributable to the operation of the Services and that network configuration changes may affect the system’s performance. You are liable for all your own equipment, internet connectivity and software as well as that they do not cause harm to Hireproof and/or third parties.
The limitations of this section apply only to the maximum extent permitted by applicable law.
You agree to indemnify and hold harmless Hireproof from and against any and all third party claims and all liabilities, assessments, losses, costs or damages, including reasonable attorneys' fees, resulting from or arising out of a) any content you submit, post, transmit, or otherwise make available through the Services; b) your use of the Services; c) any violation by you of these Terms; or d) your actual or alleged violation of any third party rights. This obligation shall survive the termination or expiration of these Terms and/or your use of the Services. Hireproof reserves the right to assume its own defense and/or control of any matter otherwise subject to indemnification by you hereunder.
Hireproof shall not be liable for any delay or failure to perform resulting from causes outside the reasonable control of Hireproof, including without limitation any failure to perform hereunder due to unforeseen circumstances or cause beyond Hireproof’s control such as war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, epidemics, pandemics strikes, or shortages of transportation facilities, fuel, energy, labor or materials.
The license to use the Services granted to you under these Terms remains in effect until the access to the Services is terminated by you or Hireproof. You may stop using our Service at any time. Hireproof may terminate or suspend access to our Services immediately if you breach these Terms or fail to make any payments hereunder. Your right to use the Premium Version terminates upon the end of the applicable subscription period.
Upon termination in accordance with these Terms for any reason, you must cease all use of the Services and promptly delete any applications associated with the Services. Your termination of the license for any reason shall not release you from any liabilities or obligations set forth in these Terms which a) have expressly been stated as surviving any such termination or expiration, or b) remain to be performed, or by their nature would be intended to be applicable following any such termination or expiration.
You can extract the content stored by you in the Services at any time when your use rights to the Services are in effect. In case you wish to extract such content after your right to use the Services has been terminated, we may agree to assist you in the same at an additional cost.
You acknowledge and accept that the cancellation of the license is your sole right and remedy with respect to any dispute related to using the Services.
Hireproof may assign or delegate its rights and obligations under the Terms, in whole or in part, to any person or entity at any time without your consent. You may not assign or delegate rights or obligations under the Terms without Hireproof’s prior written consent.
These Terms contain the entire understanding between you and Hireproof and supersede all prior agreements between you and Hireproof.
Applicable laws and disputes
These Terms shall be governed by and shall be construed in accordance with the laws of Finland excluding its choice of law provisions.
Any dispute or claim for compensation arising from the Services or these Terms will be resolved primarily through negotiations between Hireproof and you.
Any dispute or controversy or claim arising out of or relating to the Services or these Terms, shall be finally resolved arbitration in accordance with the Arbitration Rules of the Finland Chamber of Commerce by one (1)arbitrator appointed according to the aforementioned rules. The arbitration shall be conducted in the English (or Finnish if both parties so agree)language in Helsinki, Finland.
If you have any questions about these Terms, please contact us: email@example.com.
Business ID: 3198028-3
Address: Revontulentie 11 G 19, 02100 Espoo, Finland